What is Pre-Consultation?

Pre-consultation provides an opportunity for an applicant, City Staff, and any required agencies to review a preliminary development proposal, discuss the nature of the proposal, development and planning issues, the need for additional information, and the planning approvals process. Pre-consultation generally occurs by way of a meeting but may also occur by email circulation (when appropriate).   

A pre-consultation form / checklist, identifying what approvals, studies, plans, information, materials, and fees are required to proceed with a formal application, will be provided to the applicant after the pre-consultation meeting or email circulation.

When is Pre-Consultation Required?

Pre-consultation is required in advance of submitting the following development applications:

  • Official Plan Amendment
  • Zoning By-law Amendment
  • Plan of Subdivision
  • Plan of Condominium
  • Site Plan Approval
  • Consent / Severance

Please contact a City Planner if you have questions about whether pre-consultation is required.

Applying for Pre-Consultation

Pre-consultation meetings are scheduled in the afternoon of the first and third Thursday of each month, and on a first come, first served basis.

Application Submission Requirements:

Pre-Consultation Application Process

Pre-Consultation Application

Time to Process: 3 Weeks

StepCity's RoleApplicants RoleTarget Timeline
Application Submission--Applicant submits:
  • formal application
  • detailed sketch
--Reviews files (i.e., names, unlocked status)--2 days
--Generates invoiceApplicant pays required fees
--Assigned to Planner--
Review for CompletenessPlanner reviews for completeness.--2 days
Agenda Preparation  (When Complete) Planner schedules meeting. Applicant is sent Zoom link to confirm day/time.--Varies depending on Pre-consultation schedule (twice monthly- 1st and 3rd Thursday afternoons)
Pre-ConsultationPlanner chairs meeting requesting input from internal departments and agencies.Applicant attends to present proposal and answer questions.Typically scheduled within 2 weeks.
--Planner sends pre-consultation meeting notes signed by Planner (Region and NPCA, if applicable)--1 week
----Applicant signs pre-consultation meeting notes and sends back to Planner to complete process.--