Accounts payable (A/P) handles all invoices to the City. Find out where to submit an invoice, what needs to be on the invoice, and how payments are made.
Where to send your invoice
Invoices payable by the City can be sent to Accounts Payable by either:
- Email: [email protected]
- Mail: City of Niagara Falls, Finance Department, 4310 Queen Street, P.O. Box 1023, Niagara Falls, ON L2E 6X5
Note: Beginning in March 2025, the City will upload all invoices electronically for payment processing. It is preferred that invoices be sent by email. If you mail a paper invoice and the copy isn't clear, we will contact you and request that you resend it by email. To avoid any delays, email all invoices to [email protected].
Invoice submission requirements
Invoices should be billed to "The Corporation of the City of Niagara Falls" and must list the City-issued Purchase Order number on the face of the invoice to be processed for payment.
Input tax credit information requirements
Additionally, as per Canada Revenue Agency guidelines, invoices must include:
| Information Required | Total sale under $100 | Total sale of $100 to $499.99 | Total sale of $500 or more |
|---|
Supplier's business or trading name, or an intermediary's (Notes on intermediary) | Yes | Yes | Yes |
| The invoice date or, if no invoice issued, the date on which the GST/HST is paid or payable | Yes | Yes | Yes |
| The total amount paid or payable | Yes | Yes | Yes |
| An indication of the total amount of GST/HST charged or that the amount paid or payable for each taxable supply (other than zero-rated supplies) includes the GST/HST at the applicable rate | No | Yes | Yes |
| An indication of the status of each supply where the invoice includes both taxable and exempt supplies | No | Yes | Yes |
| The supplier or intermediary's GST/HST registration number | No | Yes | Yes |
| The buyer's name or trading name or the name of the buyer's authorized agent or representative | No | No | Yes |
| A brief description of the property or services | No | No | Yes |
| The terms of payment | No | No | Yes |
Purchase order number
Please refer to the Purchase Order Terms and Conditions and the supplementals in executed contracts to ensure the City can promptly process payment for your invoice.
Effective February 1, 2025, for the City to process payment, Suppliers must reference the Purchase Order number on the face of all invoices. Failure to do so may result in payment processing delays.
Electronic Funds Transfer (EFT)
Electronic Funds Transfers allow the City to deposit payments for goods and services directly into your bank account. EFT payments are secure, efficient, environmentally friendly and avoid potential delays.
Effective January 1, 2025, EFTs will continue to be processed weekly, while cheque frequency will decrease to once per month. To ensure vendors receive payment promptly, the City highly recommends all vendors sign up for EFT.
Sign up for EFT
To sign up, please complete this form: Electronic Funds Transfer Authorization Form (PDF), and email it to [email protected] along with a void cheque or Pre-Authorized Payment Form.
