Delegations, Appointments & Written Correspondence

"Delegation" means any person, group of persons, firm or organization, who is neither a Member of Council nor a member of City staff, and who is speaking to Council on an item on the agenda;

Requests for Delegations to Council shall be submitted in writing to the Clerk twenty-four (24) hours prior to the commencement of the Meeting.

 "Appointment" means a request to address Council on a matter not on the agenda, but must be related to Council;

Requests for Appointments shall be submitted in writing to the Clerk no later than seven (7) days before the date and time of the Meeting.

A maximum of five (5) Appointments shall be permitted per meeting

A written request for an Appointment to address Council shall include:

  1. the person’s name;
  2. address;
  3. telephone number;
  4. the name, address and telephone number of the person or organization the requester represents (if applicable); and
  5. a detailed brief of the topic to be discussed and the request/direction the presenter is seeking from Council.

A written Appointment request will form part of the official record of the proceedings of Council and will be considered to be a public document.

Delegations and Appointments shall be limited to not more than five (5) minutes to address Council, unless otherwise determined by Council.

Delegations and Appointments shall not be permitted on the following topics:

  1. labour relations;
  2. union negotiations;
  3. any employee relations;
  4. advertisements for products or services; and
  5. election campaigning.
  6. matters which are not within Council's jurisdiction;
  7. matters which have been decided upon by Council during the current term of Council;
  8. matters which have been referred to staff for a report, until the matter is before Council or Committee; and
  9. matters which are the subject of an Education and Training Session.

Complete the Delegations and Appointments to Council Form to submit your information to the Clerk.

Written Correspondence addressed to City Council

Writtencorrespondence addressed to City Council may be placed on the public agenda, which in turn is posted on the City's website.  Any personal information you choose to disclose in your letter will become part of the public record and your name will be published on the City's website; however, your contact information will be removed prior to posting.

To correspond with City Council, submit written correspondence to the City Clerk via email to [email protected] or by mail to 4310 Queen Street, Niagara Falls, ON  L2E 6X5, Attn: City Clerk.

Correspondence must include the author's full name and current contact information including, at minimum, the author's residence address and telephone number or e-mail address.  

Correspondence must be submitted no later than 24 hours prior to the Council meeting.

The Clerk will neither respond to nor place on an agenda any correspondence which, in the Clerk's determination, is anonymous, illegible or that contains any disrespectful or offensive language nor will such correspondence be considered by Council or a Committee.

Correspondence related to staff performance, labour relations, ongoing legal proceedings or solicitation of business will not be considered by Council or a Committee.

Correspondence that, in the Clerk's determination, relates to the following, will not be placed on the agenda:

  • Matters which are not within Council's jurisdiction;
  • Matters which have been decided upon by Council, during its current term;
  • Matters which have been referred to staff for a report, until the matter is before Council or Committee; and
  • Matters which are the subject of an Education and Training Session.

Correspondence addressed to an individual Member of Council is not placed on an agenda.