Closed Meetings of Council

Sometimes, councils, local boards, and their committees need private meetings. These are called "closed meetings," which happen when they need to discuss sensitive issues. For example, if the city is getting sued, buying land, or dealing with employee matters, it might need to meet privately. The reason for closed meetings is to receive information or give directions.

Authority to have a closed meeting

Before a closed meeting begins, the council, board, or committee must pass a resolution at a public meeting. This resolution should clearly state that a closed meeting will occur and briefly describe the topics to discuss. The meeting cannot proceed until this resolution is passed.

Reasons for closed meetings

Closed meetings can only be held for specific reasons, including:

• Security of municipal or local board property
• Personal matters about an identifiable individual, including employees
• Proposed or pending acquisition or sale of land
• Labour relations or employee negotiations
• Ongoing or potential litigation
• Advice covered by solicitor-client privilege
• Matters authorized by another provincial statute
• Educational or training sessions, provided no member discusses or advances the business or decision-making of the council or local board

Rules for closed meetings

Local governments in Ontario must be transparent and accountable. To ensure this, the Province created strict rules under Section 239 of the Municipal Act.

Our City Council has also adopted a Corporate Policy on Accountability and Transparency. Please email us to request an accessible copy.