Accounts Payable Invoice Submissions

Accounts payable (A/P) handles all invoices to the City. Find out where to submit an invoice, what needs to be on the invoice, and how payments are made.

Where to send your invoice

Invoices payable by the City can be sent to Accounts Payable by either:

Email: ap@niagarafalls.ca
Mail: City of Niagara Falls, Finance Department, 4310 Queen Street, P.O. Box 1023, Niagara Falls, ON L2E 6X5

Note: Since March 2025, the City has uploaded all invoices electronically for payment processing. It is preferred that invoices be sent by email. If you mail a paper invoice and the copy isn't clear, we will ask you to resend it by email. To avoid delays, please email all invoices.

Email your invoice

Invoice submission requirements

Invoices should be billed to "The Corporation of the City of Niagara Falls" and must list the City-issued Purchase Order number on the face of the invoice to be processed for payment.

Input tax credit information requirements

Additionally, as per Canada Revenue Agency guidelines, invoices must include:

Information Required	Total sale under $100	Total sale of $100 to $499.99	Total sale of $500 or more
Supplier's business or trading name, or an intermediary's (Notes on intermediary)	Yes	Yes	Yes
The invoice date or, if no invoice issued, the date on which the GST/HST is paid or payable	Yes	Yes	Yes
The total amount paid or payable	Yes	Yes	Yes
An indication of the total amount of GST/HST charged or that the amount paid or payable for each taxable supply (other than zero-rated supplies) includes the GST/HST at the applicable rate	No	Yes	Yes
An indication of the status of each supply where the invoice includes both taxable and exempt supplies	No	Yes	Yes
The supplier or intermediary's GST/HST registration number	No	Yes	Yes
The buyer's name or trading name or the name of the buyer's authorized agent or representative	No	No	Yes
A brief description of the property or services	No	No	Yes
The terms of payment	No	No	Yes

Purchase order number

Please refer to the Purchase Order Terms and Conditions and the supplementals in executed contracts to ensure the City can promptly process payment for your invoice.

Effective February 1, 2025, for the City to process payment, Suppliers must reference the Purchase Order number on the face of all invoices. Failure to do so may result in payment processing delays.

Electronic Funds Transfer (EFT)

Electronic Funds Transfers allow the City to deposit payments for goods and services directly into your bank account. EFT payments are secure, efficient, environmentally friendly and avoid potential delays.

Effective January 1, 2025, EFTs will continue to be processed weekly, while cheque frequency will decrease to once per month. To ensure vendors receive payment promptly, the City highly recommends all vendors sign up for EFT.

Sign up for EFT

Complete the online form
Email service@niagarafalls.ca if you have any questions about EFT registration or require future updates to your company or banking information.

Note: To submit this request, you must upload a void cheque or a pre-authorized payment form from your financial institution. Please have the file ready to upload.

Submit EFT information

Contact Us

City of Niagara Falls
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
Canada
905-356-7521
service@niagarafalls.ca