Procurement Services

The City of Niagara Falls offers a fully electronic online bidding platform through bids&tenders^TM, making it easy to review, register, and submit bids for goods, services, and construction online. The platform also provides an overview of plan takers, bids submitted, and award information. 

The bids&tenders platform uses real-time technology to update information on bid opportunities. It offers many helpful features, including:

• Vendor dashboard to track and manage bids
• Automated email notifications of bid opportunities
• Ability to withdraw, edit changes and resubmit
• Built-in calculator to avoid mathematical errors
• Compliance checker
• Reminder notification if a bid has been started but not submitted

Create a vendor account

You can create an account for either an unlimited annual subscription or a one-time bid opportunity. The unlimited subscription has an annual fee and includes access to all agencies using the platform. For those who choose not to subscribe, there is a one-time fee per bid opportunity.

Procurement documents

Procurement Policy - This policy outlines the guiding principles of public procurement and the approach that the Corporation of the City of Niagara Falls will take when procuring goods, services and construction.

Purchase Order Terms and Conditions – Unless otherwise stated, the City's purchase order terms and conditions form part of every purchase order issued by the City. Variations of the purchase order are not authorized unless approved by the City in writing.

Informal Request for Quotation (IRFQ) Terms and Conditions – Unless otherwise stated, the City’s IRFQ Terms and Conditions apply to every IRFQ issued by the City.           

Contractor safety and accessibility

• Contractor Safety Policy – For contractors doing business with the City
• Contractor Safety Checklist – A checklist to comply with the City's safety requirements (Appendix A of the Contractor Safety Policy)
• AODA - Accessible Customer Service Policy – Accessibility guidelines for doing business with the City

Notice of Participation: The City of Niagara Falls participates in one or more procurements conducted by cooperative buying groups. These include, but are not limited to:

• Niagara Public Purchasing Committee (NPPC)
• Local Authority Services (LAS)
• Ontario Education Collaborative Marketplace (OECM)
• Ministry of Public and Business Service Delivery
• Supply Chain Ontario (SCO)
• Canoe Procurement Group of Canada
• Kinetic GPO

Find out where to submit your invoice, what needs to be on the invoice, and how to sign up for electronic funds transfer (EFT) for faster payments.

To learn more, visit the Accounts Payable Invoice Submissions page.

The City of Niagara Falls requires all suppliers and contractors to provide a valid Certificate of Insurance before starting any contract or project. 

To get the latest forms, visit the Certificates of Insurance page.

As goods are declared surplus to the needs of the City, we may post them for sale on the public online auction site GovDeals. 

Create an account on the website to gain access to not only surplus City of Niagara Falls items but to all public sector surplus items that GovDeals has for auction on their website.

Check out the GovDeals online auction site for more information and to start bidding!